How far ahead should you book?

For a December staff party, the honest answer is earlier than you think. Every company in your city wants the same three Fridays, and entertainment gets booked out well before the venues do. If you are planning a Christmas party, enquiring in September or October is comfortable; enquiring in late November means taking whatever date is left.

Everything outside the December crush — Halloween, St. Patrick's Day, Valentine's, summer events, birthdays — is far more relaxed. A few weeks is usually plenty.

What arrives with the host

A booked event is not just a person with a microphone. The hosts travel to you with the full audio and visual setup — sound, screens, dance lights — and arrive a few hours before your guests to set up and run a sound check.

Once that is done the room is covered for the whole evening, not just the game: background music as guests arrive, DJ'd cocktail hour or dinner on request, and the PA is there for your speeches if you want it. You are booking the evening's infrastructure, not only its entertainment.

Matching the game to the room

"Game Show" trivia with buzzers and a big screen is the choice when you want a centrepiece — something with a winner, a leaderboard and a proper finish. It rewards a seated crowd that is happy to compete.

Music bingo is the choice when the crowd is large, mixed, or still arriving. Nobody needs to know anything to join in, the barrier to playing is a pen, and people can drift in and out between rounds without losing the thread. For a big room of people who do not all know each other, it is usually the better bet.

Stand-up comedy works as a set piece rather than a whole evening — a defined block that the room watches together. Family-friendly options are available, which matters more at a work event than people tend to assume.

Plenty of events run two of these back to back. Music bingo while the room fills and eats, then a game show once everyone is settled, is a reliable shape for a long evening.

The details worth getting right

  • Tell us the demographic. A room averaging 25 and a room averaging 55 want genuinely different music rounds. This is the single most useful thing you can tell us, and the most commonly left out.
  • Flag the speeches. Building the show around them works; interrupting a game for them does not.
  • Think about the seating. Buzzer trivia wants tables. Music bingo tolerates almost anything, including people standing.
  • Ask about custom categories. Rounds built around your own company are consistently the ones people talk about afterwards.
  • Decide about video. Video documentation is available, and it has to be arranged in advance rather than remembered on the night.

Or host it yourself

If you have someone in the office who would genuinely enjoy running the show, the games in our trivia store are built for exactly that — specialty games ready for every major holiday, with the questions, answers and running order already in the file. You supply the screen, the playlist and the volunteer.

It is a real alternative to booking us, and for a smaller party it is often the sensible one. Ask us either way and we will tell you which we would do.